Dynamics 365 Business Central: Expense Agent - Add date ranges and vehicle types in your mileage calculation

Dynamics 365 Business Central: Expense Agent - Add date ranges and vehicle types in your mileage calculation is a Microsoft 365 roadmap item published via Microsoft Release Communications. Current status: In development.

Expense Agent now supports advanced mileage rate configuration based on both effective date ranges and vehicle types, enabling more flexible and accurate mileage reimbursement calculations. This enhancement combines mileage rate scheduling with support for differentiated vehicle categories. Key capabilities include additions on the Mileage Rate Setup page: Define mileage rates that are valid only within specific date ranges, allowing organizations to accommodate rate changes over time. Configure separate mileage reimbursement rates for different vehicle types, such as cars, motorcycles, electric vehicles, or other organization-defined vehicle categories. Automatically apply the correct reimbursement rate based on the travel date and selected vehicle type during mileage expense calculation. Support evolving regulatory requirements, company policies, and regional reimbursement standards without requiring manual recalculation of submitted mileage claims. Administrators can maintain a set of mileage rate records that include both an effective date range and an associated vehicle type. When someone creates a mileage expense, Expense Agent evaluates the trip date and the type of vehicle, and then applies the matching reimbursement rate automatically. This evaluation ensures that mileage claims are calculated using the appropriate rate in effect for the specific travel period and mode of transportation.

Wave 0 first: Security → GRC → Cost & Value → Licence → Adoption. Put this on the agent register with a named owner. Do not enable broadly until permissions, DLP, and reclaim rules exist.

12 Panes: 03 Horizon · 04 Security · 05 GRC · 09 Work & Skills

• Security: Assess exposure, Conditional Access, and agent/tool permissions.
• GRC: Update AI/agent register and evidence path; confirm DPIA triggers if personal data is in scope.
• FinOps: Forecast seat or credit impact; align to frozen value case.
• Adoption: Plan cohort messaging, clinics, and success measures.
• Comms: One story for board and staff — what changes, what does not, who owns risk.

• May improve productivity on a specific Microsoft 365 surface when permissions and data quality allow.
• Roadmap visibility helps Horizon planning without guessing dates.
• Agents can automate multi-step work inside existing Microsoft 365 permissions.

• Status and dates change; treat MRC as directional, not a contract.
• Enabling without Steady controls can amplify overshare or cost leakage.
• Agents act; over-privilege and ownerless agents create lasting exposure.
• Preview or rolling features can change behaviour; fence exploration on Pane 12 Frontier.

• MRC id: 573254
• Status: In development
• Products: Dynamics 365 Business Central
• GA / disclosure: October CY2026
• Preview: October CY2026
• Platforms: Web
• Cloud instances: Worldwide (Standard Multi-Tenant)
• moreInfoUrls: —
• Open on Microsoft 365 Roadmap

Microsoft Release Communications / Microsoft 365 Roadmap (AI at Work). Content is subject to Microsoft API Terms of Use. Dates and status change; verify in the official roadmap before acting.