In development MRC 565866

Microsoft Purview: Data Lifecycle Management - Retention capabilities based on files Last Accessed in OneDrive and SharePoint

Ability to apply Retention labels and policies to items on OneDrive and SharePoint based on when the items were last accessed by an user.

Microsoft Purview 03 Horizon04 Security05 GRC08 Adoption

DIGITAL SKILL WORKS LTD / 12 PANES

GA / disclosure March CY2027
Platforms Web

What it is

Microsoft Purview: Data Lifecycle Management - Retention capabilities based on files Last Accessed in OneDrive and SharePoint is a Microsoft 365 roadmap item published via Microsoft Release Communications. Current status: In development.

What it does

Ability to apply Retention labels and policies to items on OneDrive and SharePoint based on when the items were last accessed by an user.

Why you should care

Board

Security/compliance control — fund Steady before more seats.

CISO

Prioritise as Steady control; wire into IR and GRC evidence paths.

CFO

Map licence or consumption impact to the frozen value case; avoid seat spray.

Adoption

Pilot with a named cohort and measure changed work, not vanity clicks.

Suggested action

Wave 0 first: Security → GRC → Cost & Value → Licence → Adoption. Add to Horizon watchlist with an owner. Pilot only after Steady controls for the affected surface are in place.

12 Panes: 03 Horizon · 04 Security · 05 GRC · 08 Adoption

Communication needed

  • Security: Lead review; confirm control mapping before enablement.
  • GRC: Update AI/agent register and evidence path; confirm DPIA triggers if personal data is in scope.
  • FinOps: Forecast seat or credit impact; align to frozen value case.
  • Adoption: Plan cohort messaging, clinics, and success measures.
  • Comms: One story for board and staff — what changes, what does not, who owns risk.

Benefits

  • May improve productivity on a specific Microsoft 365 surface when permissions and data quality allow.
  • Roadmap visibility helps Horizon planning without guessing dates.

Risks

  • Status and dates change; treat MRC as directional, not a contract.
  • Enabling without Steady controls can amplify overshare or cost leakage.
  • Preview or rolling features can change behaviour; fence exploration on Pane 12 Frontier.

Source

  • MRC id: 565866
  • Status: In development
  • Products: Microsoft Purview
  • GA / disclosure: March CY2027
  • Preview: —
  • Platforms: Web
  • Cloud instances: GCC, GCC High, DoD
  • moreInfoUrls: —
  • Open on Microsoft 365 Roadmap

Microsoft Release Communications / Microsoft 365 Roadmap (AI at Work). Content is subject to Microsoft API Terms of Use. Dates and status change; verify in the official roadmap before acting.

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